1. INTRODUCTION
Nielen Schuman and its affiliates (“Nielen Schuman”) are committed to respect the privacy of their (prospective) clients, suppliers, business partners, job applicants. Therefore, all personal data provided by you will be legitimately processed by Nielen Schuman in accordance with this Privacy Statement, the EU General Data Protection Regulation (Regulation EU 2016/679) and all other existing or new applicable laws relating to personal data protection.
Nielen Schuman is the controller of the processing of all personal data that fall within the scope of this Privacy Statement. The purpose of this Privacy Statement is to inform you on how Nielen Schuman uses your personal data and what your rights are in relation to your personal data.
This Privacy Statement may be changed over time. This Privacy Statement was last updated on 13 July 2018.
2. WHEN DOES THIS PRIVACY STATEMENT APPLY?
This Privacy Statement is applicable to the processing by Nielen Schuman of all personal data of its (prospective) clients, suppliers, business partners and job applicants. This Privacy Statement does not address the processing of personal data of employees in the context of their professional relationship with Nielen Schuman.
3. FOR WHAT PURPOSES DOES NIELEN SCHUMAN USE YOUR PERSONAL DATA?
Nielen Schuman will process your personal data for the following purposes:
• to ensure proper communication;
• to deliver services requested by you;
• to establish and manage its (potential) relationship with you;
• to provide you with marketing/commercial information;
• to optimize the quality of its services;
• to ensure the security of its office, systems;
• to prevent, detect and investigate fraudulent or criminal activities;
• to operate and manage its business processes and IT infrastructure;
• to carry out recruitment activities;
• to assess job applications;
• to enter into an employment contract or contract for services with you;
• to conclude, execute and terminate agreements for the procurement of products or services;
• to carry out business development activities;
• in the context of a (potential) corporate transaction, such as a merger, sale or change of control;
• to establish, exercise or defend its legal rights;
• to protect the rights of third parties;
• to comply with any applicable laws and regulations, court orders or the requests of an authority; and
• for any other purpose communicated to you prior to (or ultimately at the time of) the collecting of the personal data.
Depending on the relationship Nielen Schuman has with you, your personal data shall be processed for different purposes. Nielen Schuman will not use your personal data for purposes that are incompatible with the purposes of which you have been informed, unless it is required or authorised by law to do so.
4. ON WHAT LEGAL GROUNDS DOES NIELEN SCHUMAN USE YOUR PERSONAL DATA?
Nielen Schuman shall use your personal data on the basis of one or more of the following legal grounds:
• because the use of your personal data is necessary for the conclusion and performance of an agreement with you;
• because the use of your personal data is necessary to ensure compliance with its legal obligations;
• because the use of your personal data is necessary for the purposes of Nielen Schuman’s legitimate interests or those of a third party; and/or
• because you have consented to the use of your personal data.
Nielen Schuman has a legitimate interest in collecting and processing personal data, for example, (i) to ensure proper communication with you, (ii) to optimize the quality of its services, (iii) to operate and manage its business processes and IT systems, (iv) to detect, prevent and investigate fraud and (v) to enforce its rights and to comply with legal obligations.
Nielen Schuman will only provide you with direct marketing e-mails (e.g. an e-newsletter) after it has obtained your prior explicit consent to receive such e-marketing communications. You have the right to object at any time to the processing of your personal data for such marketing purposes through the use of the “unsubscribe” link included at the end of a direct marketing e-mail or by contacting Nielen Schuman (see contact details included in Section 8 below).
5. HOW DOES NIELEN SCHUMAN SECURE YOUR PERSONAL DATA?
Nielen Schuman takes appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access, and against all other unlawful forms of processing. Examples of such measures are the implementation of a secure IT infrastructure, the conclusion of data processing agreements with third parties and the restriction of access to personal data to authorized persons only.
However, it should be noted that: (i) in general, the transmission of information over the internet is never completely secure, private, or confidential; and (ii) any information that is sent to or received by our website (www.nielenschuman.com) (the “Nielen Schuman Website”) may be intercepted, decrypted, consulted, and used by third parties, even if the exchange of such information is encrypted.
The Nielen Schuman Website may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, kindly note that these websites have their own privacy statements and that Nielen Schuman does not accept any responsibility or liability for these statements or websites. Please consult these privacy statements before transferring any personal data.
6. WHO DOES NIELEN SCHUMAN SHARE YOUR PERSONAL DATA WITH?
Nielen Schuman may transfer your personal data to the following categories of recipients:
• service providers (for example IT support providers and cloud computing providers);
• professional advisors (for example lawyers and accountants);
• third parties in connection with a (potential) corporate transaction;
• governmental or administrative authorities;
• financial institutions; and
• insurance companies.
Such recipients may be located outside the European Economic Area (the “EEA”). Unless otherwise notified to you, any transfers of your personal data to recipients located outside the EEA will be based on an adequacy decision or are governed by the standard contractual clauses.
7. HOW LONG WILL NIELEN SCHUMAN RETAIN YOUR PERSONAL DATA?
Nielen Schuman shall retain your personal data only for as long as is necessary for the purposes included in this Privacy Statement. The criteria Nielen Schuman uses to determine the retention periods include: if you have an agreement with Nielen Schuman, your personal data shall be retained for as long as needed to provide services to you; Nielen Schuman shall retain your personal data as long as it has an ongoing relationship with you; Nielen Schuman shall retain your personal data as needed to ensure compliance with its legal and contractual obligations.
8. WHAT ARE YOUR RIGHTS?
You have the right to request from Nielen Schuman access to and rectification or erasure of your personal data or restriction of the processing of your personal data or to object to the processing of your personal data, as well as the right to data portability.
Where Nielen Schuman processes your personal data on the basis of your consent you have the right to withdraw your consent at any time. Such withdrawal will not affect the lawfulness of the processing based on consent before its withdrawal.
If you believe that your rights have been violated and/or if you believe that Nielen Schuman does not comply with applicable data protection laws, you have the right to lodge a complaint with a supervisory authority.
Should you have any questions regarding the processing of your personal data, including the exercise of your rights, please contact Nielen Schuman by e-mail or regular mail using the contact details provided below;
The Netherlands
Via e-mail: bouwman@nielenschuman.com
Via regular mail: Nielen Schuman
To the attention of Daan Bouwman
De Cuserstraat 87
1081 CN Amsterdam
The Netherlands
Belgium
Via e-mail: bouwman@nielenschuman.com
Via regular mail: Nielen Schuman
To the attention of Daan Bouwman
Uitbreidingstraat 66
2600 Antwerp
Belgium